Everything on this page is a starting suggestion. Nothing here is locked in until Megan says so — use the notes boxes to mark what to change, cut, or replace.
October
Pickleball @ Donner Park
Saturday, Oct 10 • 2:00pm•Off-site member social — confirmed via flyer
A casual off-site social — get members out of the gym and onto the courts together. Low-key, no coaching involved, just a fun reason to hang out outside of class.
Donner Park, 2072 George Street, Atlantic Beach — 2:00pm start.
Hosted as "The CFJax Pickleball Association" — community event, all levels.
Open sign-up, bring your own paddle or borrow one if CFJ has spares.
Confirmed flyer — Sat, Oct 10, 2pm
Marching Orders — fill in at meeting
Decision Point
Answer
Owner
Due
Reserve courts at Donner Park (if not already done)
Paddles/equipment — CFJ-provided or BYO
Who's organizing / showing up to run it
Run of Show
Date
Task
Channel
Notes
Tue, Sept 22
☐ Post the flyer — save the date
Internal
Instagram + in-gym signage
Tue, Oct 6
☐ Reminder post
Internal
Sat, Oct 10
☐ Event — 2:00pm, Donner Park
—
Bring paddles if you have them
Notes / Megan's Adjustments
October
Costume WOD
Saturday, Oct 31 • 9:00am•Halloween day, in-house, leads into Trunk or Treat
Regular Saturday morning class with a costume theme — members and coaches work out in costume. This is the lead-in to Trunk or Treat, which kicks off at 10:00am, directly following the workout, so the two flow as one Halloween Saturday.
Award categories: Best Solo Costume & Best FamJam Costume.
Coaches can lean into it too if they're up for it.
Photos for social — good recap content paired with Trunk or Treat later that morning.
Confirmed flyer — Costume WOD 9am, Trunk or Treat 10am
Marching Orders — fill in at meeting
Decision Point
Answer
Owner
Due
Prize for Best Solo / Best FamJam Costume
Photo/recap owner
October
CFJ Trunk or Treat
Saturday, Oct 31 • 10:00am•Directly following the Costume WOD
Event Concept
Right after the 9am Costume WOD, so Halloween day becomes one build: workout, then the public/family event at 10:00am. Open to the public. Members register decorated trunks; kids move through the lot while CFJ provides music, food, costumes, games and coach/staff presence.
Trunk contests to consider on top of the confirmed costume awards: Best Trunk • Scariest • Funniest • Best CrossFit-Themed Trunk.
Kids Fitness Challenge: obstacle-course feel, not a formal WOD.
Teen Challenge: short competitive station with a visible leaderboard.
QR giveaway: Win a Month of CrossFit Jax; collect name/email/phone + optional program interest.
Members bringing a non-member family receive an extra giveaway entry.
Decorations — Set Up Friday, Oct 30
Decorations go up Friday evening, the night before, and carry straight through Saturday's Costume WOD into Trunk or Treat — one setup covers both. Ask members to sign up to help decorate — trunk-decorating members are a natural first call.
Marching Orders — fill in at meeting
Decision Point
Answer
Owner
Due
Parking / traffic plan
Trunk capacity
Food vendor vs. simple food
Giveaway value
Decoration volunteer coordinator
Run of Show — Halloween Weekend
Date
Task
Channel
Notes
Tue, Sept 22
☐ Save-the-date post
Internal
Instagram + in-gym
Tue, Sept 29
☐ Start targeted local ads
Targeted Ads
Atlantic Beach area, families — reach non-members, not just the member list
Tue, Oct 6
☐ Open trunk sign-up
Internal
Whiteboard + social — see whiteboard design
Fri, Oct 9
☐ Costume award categories teaser
Internal
Best Solo / Best FamJam
Tue, Oct 13
☐ Reminder push
Internal + Targeted Ads
Keep both running
Tue, Oct 20
☐ QR giveaway teaser
Internal + Targeted Ads
“Win a Month of CFJ”
Tue, Oct 27
☐ Final push — parking/logistics info
Internal
Thu, Oct 29
☐ Countdown Stories begin
Internal
Fri, Oct 30 (evening)
☐ Decorate — see supply list below
—
Ask members to help
Sat, Oct 31, 9:00am
☐ Costume WOD
—
Live Stories
Sat, Oct 31, 10:00am
☐ Trunk or Treat
—
Live Stories, photographer assigned
Mon, Nov 2
☐ Recap post + thank you
Internal
Start QR lead follow-up
Halloween Decoration Supply List (for Oct 30 setup)
CROSSFIT JAX
